Cumann Naoimh Pól Liaigh-Chonganta an Ghárda
(St. Paul's Garda Medical Aid Society)
Registered under the Friendly Societies Act, 1896
||44, 45, 52|
|Adjournment of Meeting
|Annual General Meeting
||28, 35, 36, 40|
|Amendment of Rules
|Benefits - Application for
||13, 14, 15, 16|
|Benefits - Determination of
||17, 18, 19, 20|
||21, 22, 26, 38|
|Copies of Rules
|Dissolution of Society
|Extraordinary General Meeting
||29, 32, 33, 35|
|Inspection of Books and Accounts
|Meetings of Committee
||30, 31, 34, 38|
||38, 39, 40|
|Membership of Society
|Objects and Purposes of the Society
|Quorum at Meetings
|Requisition to Convene Meetings
|Settlement of Disputes
||61, 62, 63|
|Termination of Membership
|Title of Society
||56, 57, 58|
|Winding up of Society
TITLE OF SOCIETY
1. The title of the Society shall be “Cumann Naoimh
Pol Liagh-Chonganta an Gharda” (St. Paul’s Garda Medical Aid Society)
hereinafter in these rules referred to as “the Society”.
CONSTITUTION OF SOCIETY
2. The Society is a friendly Society composed solely of members of An Garda
Siochana, Student members of An Garda Siochana, retired members of An Garda
Siochana and former members of An Garda Siochana entitled to a Garda Pension
who are or were holders of the Society's Comprehensive Health Insurance Contract
on the date of retirement or to leaving the Force,
all of whom are appointed under Sections 9, 10, 13, 14 and 52 of the Garda
Siochana Act 2005 or under an enactment repealed by that Act, all of whom are
paying the current subscription and all of whom are entitled to register
dependants as defined in Rule 66(k) and their
widow and widower or partner on cover with the Society at the demise of
the member. Membership of the Society ceases on the demise of the widow, widower
or partner who are precluded from nominating any future spouse/partner or children
3. The registered office shall be in the Republic of Ireland at such place as
the Committee may from time to time determine. In the event of any change in
the situation of the Registered Office, notice of such change shall be sent
within fourteen days thereafter to the Registrar of Friendly Societies in the
form prescribed in the Statutory Regulation in that behalf.
OBJECTS AND PURPOSES OF THE SOCIETY
4. The Society is established for the purpose of providing by the voluntary
subscriptions of the members, by contributions and donations, or otherwise, a
fund or funds, out of which the Committee may, subject to the provisions of
these rules and the schedule of benefits:
(a) Afford the necessary facilities to members of the society in procuring
specialised medical and surgical treatment and
(b) Grant relief to members of the Society in such cases as the Committee
consider deserving of consideration because of special hardships which have arisen.
MEMBERSHIP OF THE SOCIETY
5. Membership of the Society shall be open to:-
(a) The persons defined in Rule 2 who apply for membership.
(b) An applicant for membership of the Society shall, prior to his admission as a
member thereof, agree to pay a subscription to the funds of the Society at such
time and in such manner as shall from time to time be prescribed by the Committee.
(c) On payment by a member of his first subscription he shall be deemed to be a
member of the Society and to accept and be bound by the Rules thereof.
(d) Any member, former member, widow or widower not applying as provided for above
shall not be admitted to membership of the Society except by approval of and under
the conditions laid down by the Committee whose decision shall be final.
5.1 Initial Waiting Period
An initial waiting period from the date the contract commences during which no
benefit is payable, will apply to all new entrants to the Society, who do not currently hold
or held within the previous 13 weeks a private health insurance contract with a
licensed medical insurer within the State as follows;
|New Member||Initial waiting period of 26 weeks|
|Maternity Cover||Initial waiting period of 52 weeks|
|Newborn/Adopted child||Covered providing he/she is named on the policy and appropriate subscription is paid.|
On transferring from another medical insurer a "waiting period" of 2 years will apply
to any enhanced in-patient hospital benefits or enhanced out-patient benefits provided by
the Society over and above that provided under your previous medical insurance contract.
5.2. Pre-existing Condition Waiting Period
A pre-existing condition waiting period of 5 years from the date the contract commences
during which no benefit is payable, will apply to all new entrants to the Society,
who do not currently hold or held within the previous 13 weeks a private
health insurance contract with a licensed medical insurer within the State.
A pre-existing condition means an ailment, illness or condition, the signs
or symptoms of which existed at any time in the 6-month period prior to
becoming a new entrant to the Society. Medical insurance cover for that
particular ailment, illness or condition will only commence after 5 years
of continuous health insurance cover.
5.3. Break in Cover
If there is a break of more than 13 weeks in your health insurance cover
with the Society or any other medical insurer an application to rejoin the
Society will be treated as a new application and the waiting periods as at
5.1 and 5.2 will apply.
TERMINATION OF MEMBERSHIP OF THE SOCIETY
6. A member of the Society shall cease to be such on the happening of any of
the following events:
(a) Where a member of the Society in the opinion of the committee misapplies
or fraudulently claims or obtains or attempts to obtain any monies of the Society.
(b) Where a member of the Society on his failing to pay his subscription for
a period equivalent to 12 weeks subscriptions in any one year provided always
that in this event his
name shall not be removed from the Register of Members unless he shall have
failed to pay the arrears of subscriptions outstanding within seven days after
notice in writing shall have been served on him by registered post requiring
him to do so.
(c) Where a member of the Society on his giving one months notice in writing
to the Society of his intention so to do and on the expiration of such notice
he shall cease to be a member.
A member of the Society ceasing from any cause to be a member of the Society
shall not be entitled to a refund of any monies subscribed by him to the Society
during his membership thereof.
CONSTITUTION OF THE FUNDS OF THE SOCIETY
7. The funds of the Society shall consist of:
(a) Subscriptions received from members of the Society.
(b) Interest on the investments of the Society and profit accruing from any such
investment, including profit from purchase and/or sale of any freehold or leasehold
(c) Donations, bequests, or other monies, received from any person or persons.
SUBSCRIPTIONS OF MEMBERS
8. The subscriptions of the members of the Society shall be at the rates agreed from
time to time by the committee of the Society. It is the sole responsibility of the member to
ensure that he is aware of all persons insured under his policy and in respect of whom he
pays the appropriate subscription and to inform the Society in writing or by email where
he wishes to discontinue the medical insurance cover of any dependant. The Society reserves
the right to inform such dependant of the termination of their cover. Where a member's
medical insurance subscriptions are in arrears, the Society reserves the right to withold
payment of any or all medical claims and/or use the proceeds of any such claims to reduce the
arrears due until such time as the arrears are eliminated.
8.1 Age at entry loadings
The age at entry loadings as set out in Statutory Instrument number 312 of 2014 of
2% for each year by which a member's age exceeds 34 years subject to a maximum loading of
70% at 69+ years of age will apply for any person taking out health insurance for the
first time. Creditted periods will apply which will reduce a persons age at entry where
that person had health insurance previously or were in receipt of a relevant social welfare payment
as set out in the above Statutory Instrument.
8.2 Mandatory Discounts for Young Adults
The mandatory discounts on the adult premium to apply to young adults as set out in the terms of
the Health Insurance (Amendment) Act 2014 have been adopted in full by the committee of the Society.
The effect of these discounts on young adult subscription rates is set out in the Schedule of Benefits
which is revised annually.
PAYMENT AND COLLECTION OF SUBSCRIPTIONS
9. The first subscription to the Society shall be payable as soon as conveniently
possible after the coming into operation of these rules and thereafter subscriptions
shall, subject to the provisions of this rule, be payable as may from time to time be
prescribed by the committee.
APPLICATION OF FUNDS OF THE SOCIETY
10. The funds of the Society shall be applied as follows:
(a) in carrying out the objects and purposes of the Society,
(b) in paying the expenses of management,
(c) in purchasing in any freehold or leasehold estate and property for the benefit of
the Society in accordance with the rules of the Society.
Any member of the Society misapplying the monies thereof shall repay the amount
misapplied without prejudice to his liability to prosecution for such misapplication.
DETERMINATION OF BENEFITS
11. The benefits given by the Society directly to its members shall be in the nature of
a monetary grant or a weekly allowance, or both. Determination as to the validity of
claims shall be in the discretion of the Committee. The amounts to be paid shall be in
accordance with benefits approved by the Committee and in existence from time to time
and subject to the limits set by the Friendly Societies Act1896.
The Committee may in its discretion require as a prior condition to the grant of benefit
that the applicant shall secure medical treatment or advice in an institution or from a
medical practitioner approved by the Committee.
Alternatively to benefit by way of monetary grant or allowance the Committee may require
an applicant for benefit to obtain medical treatment or advice or both in an institution
or from a medical practitioner approved by the Committee. Subject to the provisions of
these rules, the Committee shall, if satisfied that a case is eligible for and deserving
of benefit from the Society, grant such benefit.
It shall be at the discretion of the Committee to pay such benefit directly to such
medical practitioner or institution.
LIABILITY OF THIRD PARTY CLAIM
12. Where a member incurs expense or suffers hardship and it is subsequently found that
a third party is liable for such expense or hardship, then, if such expense or hardship
has already been defrayed by the Society, it shall be refundable by the member to the
(a) Where a member's compensation claim against a Third party is settled and he/she fails or
refuses to refund such expenses claimed from and paid by the Society, the committee reserves
the right to deduct such expenses from the member's medical claims and/or employ all legal means
to recoup the debt to the Society including pursuing the matter through the courts.
(b) Where a members compensation claim against a Third party is settled and he/she fails
or refuses to refund such expenses claimed from and paid by the Society, the Committee
having investigated all aspects of the matter may expel such member from the Society.
(c) Following expulsion from the Society and on written application to rejoin having first
reimbursed the outstanding expenses defrayed by the Society, the Committee may re-admit
the member and apply a “waiting period” before the benefits of the Society apply.
APPLICATION FOR BENEFIT
13. Every application for benefit from the Society shall be made in writing. The application
shall be made on a form to be provided for that purpose by the Committee. It shall be
properly completed and transmitted to the Secretary. It shall be a prior condition to the
grant of any benefit by the Society that the application for such benefit is made within
three calendar months of the date the expense involved in the particular application was
incurred unless in exceptional circumstances.
APPLICATIONS TO BE ACCOMPANIED BY MEDCIAL CERTIFICATES
14. Every application for benefit from the Society must, unless otherwise determined by the
Committee either generally or in a particular case, be accompanied by original itemised
bill(s) and original receipts for the amounts expended by the member.
The Committee may refer to, or discuss with, the surgeon of the Garda Siochana or any duly
qualified medical practitioner(s) or any other person or institution from whom/which a
supporting bill/receipt has been obtained, any application for benefit under these rules.
BENEFITS TO BE CONFINED TO MEMBERS
15. Benefits paid under these rules shall be confined to paid up members of the Society and
their registered dependants. It shall be the responsibility of the member to ensure that
his subscription is at all times up to date and that all his dependants are registered.
All members must register change in status (marriage, birth of children etc.) within two
calendar months of such change.
BENEFITS TO BE PAID OUT OF INCOME
16. All benefits under these rules shall be paid out of the income of the Society. Provided,
however, that the total paid in such benefits in any financial year shall not exceed the
income of the Society for that year together with any balances remaining undisposed of at
the end of the previous financial year.
In these rules the expression financial year shall be the year commencing on first day of
January of any year and ending on the thirty first day of December following.
17. The Committee shall consist of the Secretary who shall be a non-voting member and twenty
members of the Society, nine of whom shall be nominated by the Staff Associations on the
basis of six from the Garda Representative Association, two from the Association of Garda
Sergeants and Inspectors, and one from the combined Representative Bodies for Superintendents
and Chief Superintendents, one of whom shall be nominated by the Garda Siochana Retired Members Association
and ten of whom shall be elected prior to the Annual General Meeting every fourth year
commencing in 2011, by means of postal ballot based on provinces as follows:
Connaught/Ulster, 2 members; Munster, 3 members;
Leinster (excluding Dublin City and County), 2 members; Dublin City and County, 3 members.
(a) In order to be eligible for election to the Committee a member may only contest the election
for the province applicable to the registered address he has provided to the Society. He must have his subscription
paid up to date and must be nominated and seconded in writing by two other members of the
Society in that province. He shall indicate his willingness to accept the nomination in writing.
The nomination shall be with the Secretary not less than 8 weeks before the Annual General
Meeting. The names of the nominees of the Staff Associations and Garda Siochana Retired
Members Association must
be notified in writing to the Secretary of St. Paul’s Garda Medical Aid Society prior to
their participation at a meeting of the Committee.
(b) The nominated and newly elected members of the Committee shall take up office at the
conclusion of the Annual General Meeting.
(c) Candidates for election to the committee on request in writing will be provided with the
names and addresses of the electorate in his/her electoral province and will ensure the security
and confidentiality of the data and that it is used solely for electoral purposes.
POWERS AND DUTIES OF THE COMMITTEE
18. The Society shall be governed by the Committee who shall have full power to superintend
and conduct the business of the Society subject to, and in accordance with the rules thereof,
and shall in all things act for and in the name of the Society. The Committee shall be
responsible to the Annual General Meeting for the proper administration of the affairs of the
Society. It shall have the power to appoint a manager and staff. The Committee shall see that
the books of the Society are regularly kept, and that all minutes and resolutions are
correctly entered and carried into effect, and shall control and direct the duties of the
Secretary, Assistant Secretary and Treasurer (See Rules 22,23,24).
18(a). Each member of the committee and trustee of the Society on taking up office shall
sign a written declaration stating that during his/her term of office or any time thereafter,
he/she shall not disclose or permit to be disclosed any medical or other information
concerning a member of the Society or his/her registered dependants, except with the
expressed authorisation of the committee.
TERMINATION OF MEMBERSHIP OF THE COMMITTEE
19. The office of a Committee member shall be vacated
(a) if he resigns from office provided that he gives twenty one days notice in writing to
the Secretary of his intention to do so.
(b) if he ceases to be a member of the Society.
(c) in the case of an elected member if his registered address with the Society
is not within the region or in the case of a retired member or retiring member is not residing in the region
he is elected to represent, except where the member does not change address on retirement.
SUSPENSION OF MEMBERS OF COMMITTEE
20. Where it is alleged that a member of the Committee by an act of commission or omission
acts in a manner prejudicial to the interests of the Society the following procedures will apply.
20.1 The Committee will appoint an Investigation Committee of three of its members to investigate
the issue and interview all persons concerned including the committee member and make any reasonable
enquiries in order to establish the facts.
20.2 The Investigation Committee having completed a report on its enquiries will provide a copy
to the Committee and to the Committee member concerned for their consideration.
20.3 Within a reasonable period thereafter but not exceeding one month, the Committee in the
absence of the Trustee’s will convene a special meeting to hear from the Investigating Committee
in the presence of the Committee member concerned, who may also make a statement/submission and
produce any documents in response to the complaint.
20.4 The Committee in the absence of the Investigation Committee and the member concerned will
determine if the complaint has or has not been proven. If proven, the Committee may apply sanctions
as follows; advice, censure, temporary suspension from the Committee and suspension from the
Committee for up to three years and communicate their finding and sanction in writing
to the member concerned.
20.5 Up to one month following receipt of the finding and sanction applied by the Committee,
the Committee member concerned may lodge an appeal against the finding and/or sanction by notice
in writing to the Secretary.
20.6 On receipt of an appeal the Committee will within one month set up an Appeals Board consisting
of one Trustee of the Society and two independent persons unconnected with the Society. The Appeals
Board will hear a report/submission from the Investigation Committee and from the member concerned
and from any witnesses that he/she may wish to produce. They may also hear from any persons they
consider appropriate and relevant to the issue.
20.7 The Appeals Board may determine the issue as proven or not. If proven, they may affirm the
sanction applied by the Committee or vary it within the parameters outlined in rule 20.4. They will
communicate their decision in writing to the member concerned and to the Committee and their
decision is binding on both parties.
ELECTION OF OFFICERS
21. On the occasion of its first meeting, following election, the Committee shall elect from
amongst its members a Chairman, a Vice-Chairman and a recording Secretary.
22. The Committee shall employ under contractual agreement a suitably qualified member of
the Society as Secretary. The Secretary shall be a non-voting member of the Committee. The
Secretary shall perform such duties and may receive such remuneration as the Committee may
The Secretary shall hold office during the will and pleasure of the Committee for the time
being and may be removed at any time in accordance with the provisions contained in these
The Secretary shall, unless unavoidably absent, attend all meetings of the Committee and
Sub-Committees or of the members of the Society. He shall receive applications for admission
to the Society.
He shall produce all books, documents, property and money of the Society in his possession
and render a full and clear account at each audit and whenever required by resolution of the
Committee or by the Trustees. He shall also pay over all monies and give up all books,
documents and property belonging to the Society when ordered to do so by the Committee or by
the Trustees. He shall summon and give notice of all meetings of the Committee or of members
of the Society, and keep the accounts, documents, and papers of the
Society in such manner and for such purposes as the Committee may appoint.
The Secretary shall receive all applications for benefit from the Society and shall prepare
and send all returns and other documents required by the Friendly Societies Acts, or the
Statutory Regulations, to be sent to the Registrar of Friendly Societies.
The Secretary shall, on all occasions, in the execution of his office act under the
superintendence, control and direction of the Committee.
23. The Committee shall employ a suitably qualified member of the Society as Treasurer, who
also may be the Secretary.
The Treasurer shall hold office during the will and pleasure of the Committee for the time
being and may be removed at any time, in accordance with the provisions of these rules.
The Treasurer shall take charge of the funds of the Society which are not invested and pay
all demands when ordered to do so by the Committee. He shall balance his accounts at the end
of each financial year and shall produce all books, documents, property and money of the
Society in his possession and render a full and clear account at each audit, and whenever
required by resolution of the Committee. He shall also give up all books, documents, monies
and property of the Society in his possession when required to do so by the Trustees.
The Treasurer shall give receipts for monies received by him on a form to be prescribed by
the Committee for that purpose. He shall balance his cash account monthly and supply the
Secretary with a duplicate thereof and shall unless unavoidably absent, attend every meeting
of the Committee
and of members of the Society, but unless he is a member of the Committee he shall not vote
on any matter to be decided at a meeting of that Body.
24. The Committee shall employ a suitably qualified member of the Society as Assistant
Secretary who shall work under the direction of the Secretary and Committee and his duties
and responsibilities should be set out in his terms of appointment. He shall at all times
comply with any reasonable request of the Chairman, Secretary or Treasurer. He shall attend
any meetings at the request of the Secretary but shall not be entitled to vote at such meetings.
25. The Recording Secretary shall record correctly the names of the persons present at each
meeting and the minutes of the proceedings, which he shall transcribe into a book to be
authenticated by the signature of the Chairman as the proceedings of the meeting.
FILLING OF VACANCIES ON COMMITTEE
26. The Committee shall have the power at its first meeting held next after the expiration
of fourteen days from the time a vacancy occurs to fill such vacancy by co-option from among
the members of the Society in the Province concerned (a) The unsuccessful candidate with the
next highest number of votes, willing to serve, at the most recent election or (b) where
there are no unsuccessful candidates or where all the unsuccessful candidates do not wish to
serve on the Committee, by co-option from amongst the members of the Society in that Province.
Provided, however, that a vacancy among the officers of the Society shall be filled in
accordance with the provision of these rules.
FILLING OF VACANCIES IN OFFICERSHIP OF SOCIETY
27. In the event of any vacancy or vacancies occurring during their term of office among the
officers of the Society such vacancy or vacancies shall be filled in the following manner,
that is to say:
(a) Where a vacancy occurs amongst the officers of the Society the Committee shall at its
next meeting elect one of its members to fill such vacancy and the person so elected shall be
a member of the Committee and an officer of the Society in the same way and subject to the
same limitations as if he had been elected to the position pursuant to the provisions of
Rule 21 of these rules.
ANNUAL GENERAL MEETING
28. The Annual General Meeting of the Society shall be held not later than the thirtieth day
of April of every year.
All motions for the Annual General Meeting must be with the Secretary six weeks before the
date on which the Annual General Meeting is to be held.
EXTRAORDINARY GENERAL MEETING
29. The Committee may, whenever it thinks fit, convene an Extraordinary General Meeting of
the Members of the Society to consider special business.
MEETING OF COMMITTEE
30. The Committee shall meet as often as may be necessary but not less than once in every
SPECIAL MEETINGS OF THE COMMITTEE
31. The Secretary shall, upon receipt of a requisition signed by one or more of the
trustees, or by not fewer than five members of the Committee convene a special meeting
of the Committee
to consider such special business as shall be specified in the requisition.
Such special meetings shall be convened within fourteen days after the receipt of the
requisition by the Secretary, and not less than three clear days’ notice thereof,
specifying the special business to be considered thereat, shall be given to every
member entitled to attend such meeting.
REQUISITION TO CONVENE EXTRAORDINARY GENERAL MEETING
32. The Committee shall, upon receipt of a requisition in writing signed by not fewer
than four hundred members of the Society, convene a General Meeting of the members of
the Society to consider the business specified in such requisition and such other
business, if any, as, in the opinion of the Committee, is proper to be considered at
TIME WITHIN WHICH MEETINGS TO BE HELD ON REQUISITION
33. Every requisition to convene an Extraordinary General Meeting of the members of
the Society, shall specify the nature of the business, and the precise terms of any
resolution which it is proposed to submit to each meeting, and a meeting required by
any such requisition to be convened shall be convened within one month after the receipt
of such requisition by the Secretary.
NOTICES OF MEETINGS OF COMMITTEE
34. In normal circumstances not less than three clear days’ notice of any meeting of
the Committee specifying the place, the day, and the hour of the meeting, and in the
case of all special business the nature of such business and the precise terms of such
resolution which it is proposed to submit to the meeting shall be given to every member
of the Committee.
NOTICES OF MEETINGS OF MEMBERS OF THE SOCIETY
35. Every Annual General or Extraordinary General Meeting of the members of the Society
shall be convened by notice by ordinary post or email to each member, 21 days in advance,
specifying the place, the day, and the hour of the meeting, and in general terms the
nature of the business it is convened to consider, and included in such notice the
precise terms of any resolutions that it is proposed to submit to the meeting, and also
attached thereto a balance sheet showing the final transaction involving the Society,
duly audited for the relevant year under discussion at that particular meeting.
A notice may be given by the Committee to any member either personally or by sending
it by post or email addressed to him at his registered address or email address.
Any notice sent by post or email shall
be deemed to have been served at the time when the letter or email containing the same would be
delivered in the ordinary course of the post or email.
PLACE OF MEETINGS
36. The Annual General Meeting of the Society shall be held at such place and at such
time as the Committee decides.
37. The Committee may constitute and appoint and act by sub-committees of any of its
members and may delegate to any such sub-committee such of their powers as they may
in their discretion think fit, provided that no such sub-committee shall consist of
fewer than three members. The Chairman shall be an ex-officio member of all Sub-Committees.
PROCEDURE AT MEETINGS OF COMMITTEE
38. The Chairman shall, where practicable, preside as Chairman at every meeting of the
Committee. In the absence from any meeting of the Chairman and the Vice Chairman the
members present shall choose some one of their number to be Chairman of such meeting.
Every member present shall have one vote. The Chairman of every meeting shall regulate
the proceedings thereof, and every question properly submitted to the meeting shall be
decided in accordance with standing orders, and in the case of an equality of votes he
shall have a casting vote in addition to his vote as a member. A declaration by the
Chairman of a meeting that a resolution has been carried, and an entry to that effect
in the minute book, shall be sufficient evidence of the fact without proof of the number
or proportion of votes recorded in favour of or against such resolution.
38.1 Where a committee member finds himself with a clear and definable conflict of
interest on an issue under discussion at the committee, such committee member shall
absent himself from the committee meeting while it is considered. If he fails to do
so and the committee are satisfied that there is a clear and definable conflict of interest,
the committee may with the consent of two thirds of the members present, suspend the
committee member concerned for the period the issue is under discussion.
QUORUM AT MEETINGS
39. No business shall be transacted at any meeting of the Committee unless there are
present for the transaction of ordinary business a quorum of nine members, and for the
transaction of special business a quorum of fourteen members.
ADJOURNMENT OF MEETING
40. The Chairman of any meeting may, with the consent of the meeting, adjourn it from
time to time or from place to place.
INVESTMENT OF MONIES
41. So much of the Society’s monies as may not be required for immediate use or to meet
its normal accruing liabilities shall, with the consent of the Committee, be invested
by the Trustees in any of the following ways:
(a) In public funds, or
(b) In any security authorised by law for the investment of trust funds.
The investments of the Society may, from time to time with the sanction of the
Committee, be varied in the interest of the Society, and for the purpose of such
variation may be realised from time to time.
42. The Committee shall cause the bank account to be kept in the name of the Society.
All cheques issued on behalf of the Society shall bear two signatures. The signatures
shall be that of the Chairman or Secretary or Treasurer and one other person as decided
by the Committee from time to time.
43. All expenditure that the Committee shall deem requisite for the proper carrying
out of the objects and purposes of the Society shall be a first charge on the monies
No expense shall be incurred on behalf of the Society by any person on any account
whatsoever unless such expense shall have been previously authorised by the Committee.
All accounts of authorised expenditure shall be sent to the Secretary, and, having
been allowed by the Committee shall be defrayed by the Treasurer out of the income
of the Society.
PAYMENT AND KEEPING OF ACCOUNTS
44. The Treasurer shall keep accounts of all receipts, credits, payments and
liabilities of the Society, and of all other matters necessary for showing the
financial position of the Society.
ACCOUNTS TO BE KEPT IN PROPER BOOKS
45. The Committee shall cause the accounts of the Society to be regularly entered in
proper books. A statement of the receipts and disbursements of the monies of the Society
shall be prepared at the close of each financial year and shall be submitted, after
examination by the auditors, for the consideration of the Annual General Meeting next
The Committee shall lay before the meeting an account of the income and expenditure
of the Society for the year ended on the preceding 31st day of December, together with
a statement exhibiting truly and correctly the financial position of the Society.
46. Before every Annual General Meeting of the Society, the Accounts and Balance Sheet
of the Society for the preceding year shall be examined and their correctness
ascertained and certified by one of the public auditors appointed under the Act. The
auditors shall have access to the books and accounts of the Society, shall examine the
balance sheet and verify it with the accounts, vouchers, deeds, documents and securities,
and shall sign it if found by them to be correct, duly vouched and in accordance with
law, or specially report to the Society in what respect they find it incorrect, unvouched,
or not in accordance with law.
The auditors who sign the certificate and balance sheet must examine the accounts for
the whole of the year to which it relates.
The auditors shall be appointed by the Committee.
BALANCE SHEET, SPECIAL REPORT OF AUDITOR AND QUINQUENNIAL VALUATION TO BE AVAILABLE IN THE SECRETARY’S OFFICE
47. It shall be the duty of the Committee to keep a copy of the last annual balance
sheet, together with any special report of the auditors, always available for inspection
by any member of the Society at the office of the Secretary of the Society, and it shall
be the duty of the Secretary to produce such balance sheet or report at his office on
demand by a member of the Society.
The Society shall cause to be kept always hung up in a conspicuous place at its
registered office a copy of the last annual balance sheet and of the last quinquennial
valuation, together with a copy of any special report of the auditors thereon.
INSPECTION OF BOOKS AND ACCOUNTS
48. The Committee shall cause the books of the Society to be available for inspection by
any member, or by any person having an interest in the funds of the Society at all
reasonable hours at the registered office of the Society, or at any place where the books
are kept and it shall be the duty of the Secretary to produce the said books accordingly.
49. Every year before the first day of June the Committee shall cause the Secretary to
send to the Registrar the Annual Return in the form prescribed by the Registrar of
Friendly Societies, of the receipts and expenditure, funds and effects of the Society,
and of the number of members of the Society up to the thirty first day of December then
last inclusively, and audited and laid before an Annual General Meeting, together with
a copy of any special report of the auditors. Such return shall state whether the audit
has been conducted by a public auditor appointed under the Act, and by whom.
COPY OF ANNUAL RETURNS TO BE SUPPLIED ON APPLICATION
50. It shall be the duty of the Committee to provide the Secretary with a sufficient
number of copies of the last annual return, or of some balance sheet or of some other
document duly audited containing the same particulars as in the annual return as to
the receipts and expenditure, funds and effects of the Society, for supplying
gratuitously every member or person interested in the funds of the Society, on his
application with a copy of the last annual return of the Society, or of such balance
sheet or other document for the time being, and it shall be the duty of the Secretary
to supply such gratuitous copies on application accordingly.
51. Once at least in every five years the assets and liabilities of the Society
(including the estimated risks and contributions) shall be valued in the manner
provided by the Act by a valuer to be appointed by the Society.
It shall be the duty of the valuer at the cost of the Society to make a report to
be signed by him on the condition of the Society, and also an abstract result of
his valuation in the form prescribed by the Registrar. On receiving such report it
shall be the duty of the Committee as soon as conveniently may be to call a meeting
and to lay such report and the abstract of the result of the valuation before such
It shall be the duty of the Secretary to forward such report and abstract to the
Registrar and to prepare and forward therewith a statement containing such information
with respect to the benefits assured and the contributions receivable by the Society,
and its funds and effects, debts, and credits as the Registrar may require.
52. Separate accounts shall be kept of all monies received or paid on account of any
particular fund or benefit assured by the Society for which a special contribution
is payable, distinct from all monies received and paid on account of any other benefit
A separate account shall also be kept of the expenses of management of the Society.
APPLICATION FOR INVESTIGATION OF AFFAIRS, OR FOR WINDING UP OF SOCIETY
53. Upon application by writing under their hands, one fifth of the total number of
members of the Society, or if the number of members is a thousand or over then such
number of members as is pre-scribed by the Act, may apply to the Registrar for an
investigation of the affairs of the Society, or for the calling of a special meeting
of the Society for the winding up of the Society.
COPIES OF RULES
54. The rules of the Society are available to view and to print on our website
at www.medicalaid.ie or a copy will be provided from the
Society's office free of charge to any member requesting same.
AMENDMENT OF RULES
55. A new rule shall not be made, nor shall any of the Rules herein contained or
hereafter to be made, be amended, altered, or rescinded, unless with the consent
of a majority present at the Annual General Meeting of the Society except in the case of
rule 17 where a two thirds majority will apply. Any specific amendment of rule 17 which
has been rejected by the annual general meeting shall not be considered again before
the 3rd subsequent annual general meeting.
A new rule or any amendment of a rule shall not be valid until registered. A copy
of such a new rule or amendment, signed by three members and the Secretary, shall be
sent to the Registrar.
56. There shall be three trustees of the Society, each entitled to serve a term of six
years commencing at the conclusion of the annual general meeting at which they
are appointed and extending to the conclusion of the sixth subsequent annual
general meeting. The current most senior trustee will retire at the conclusion of
the AGM in 2010 and one trustee will retire every second year thereafter and replacements
will be appointed in accordance with these rules.
Candidates for position of trustee will be members of the Society in good standing and
are not declared bankrupt,
excluding employees of the Society and will be nominated by four members of the committee
at the committee meeting prior to the annual general meeting every second year. In
the event of more than one candidate being nominated, the committee itself by secret
ballot will determine the name to go forward to the annual general meeting for
appointment. A trustee cannot hold any other office in the Society. An outgoing
trustee shall be eligible for reappointment.
The Secretary shall send to the Registrar a copy of every resolution appointing a
trustee or trustees within fourteen days after the date of the meeting whereat such
resolution was passed, in the form prescribed by the Statutory Regulation in that
behalf, and such resolution shall be signed by the trustee or trustees so appointed
and by the Secretary of the Society.
All property and assets belonging to the Society, whether acquired before or after
the registration of the Society, shall vest in the trustees for the time being of
the Society for the use and benefit of the Society and of the members thereof, and
of all persons claiming through such members according to the rules of the Society.
A trustee who is declared bankrupt shall cease to be a trustee with immediate effect.
A trustee may relinquish his office as trustee by twenty one days’ notice in writing
addressed to the Secretary of his intention to do so.
In the event of any trustee dying, resigning or being removed from, or otherwise
ceasing to hold office, a new trustee shall be appointed at the next annual general meeting but
otherwise in the manner provided in
this rule for the appointment of trustees and such member shall hold office for the
remainder of the term of office of the member he/she is replacing.
ADMITTANCE OF TRUSTEES TO MEETINGS
57. The Trustees shall be admitted to all meetings of the Society, and of the Committee,
and shall be at liberty to take part in the proceedings thereof, but shall not be entitled,
as Trustees, to vote on any question under discussion.
CUSTODY OF SECURITIES
58. The trustees shall be the persons to sue or be sued on behalf of the Society. The
trustees shall not be liable to make good any deficiency in the funds of the Society,
but shall be liable only for such sums of money as shall be actually received by them
on account of the Society.
All deeds, documents of title, and securities for money shall be held by the trustees,
and they shall take such measures for the safe custody and preservation thereof, at the
expense of the Society, as they shall think fit, and they shall be responsible for the
safe custody of all such deeds, documents and securities as are placed in their hands or
under their control, and shall produce them for inspection by the auditors when required
by them, and whenever else required by resolution of a meeting of the Committee.
(a) Business contracts negotiated by the Society with all suppliers to be signed by the
Secretary on behalf of the Committee.
(b) Employment Contracts with the Office Manager, Claims Assessors and Office Staff to be
signed by the Chairman and Secretary on behalf of the Committee.
(c) Employment Contracts with the Secretary and Assistant Secretary to be signed by the
Chairman and one Trustee on behalf of the Committee.
59. If any dispute shall arise between a member or a person claiming through a member
or under the rules of the Society, or any person aggrieved who has ceased to be a member,
or any person claiming through such person aggrieved, and the Society, or any officer of
the Society, it shall be decided by reference to the Committee whose decision shall be
60. The Society may at any time be dissolved by the consent of five sixths in value of
the members testified by their signatures to an instrument of dissolution in the form
provided by the Statutory Regulations in that behalf, and also by the written consent
of every person for the time being receiving or entitled to receive any relief, annuity,
or other benefit from the funds, unless the claim of that person is first duly satisfied,
or adequate provision made for satisfying such claim.
The value of members shall be ascertained by giving one vote to every member, and then
an additional vote for every five years that he has been a member, but no member shall
have more than five votes.
61. Standing Orders for the guidance of the Committee in the management of the Society
in accordance with the provisions of these rules shall, as occasion may require, be
drafted by the Committee and be submitted for the consideration of the Annual General
RATIFICATION OF STANDING ORDERS
62. Every Standing Order approved and ratified by the Annual General Meeting shall
take effect upon approval.
SUSPENSION OF STANDING ORDER
63. No Standing Order shall be suspended, except with the consent of two thirds of
the members present.
64. The Committee may prescribe such forms as may be deemed necessary or desirable
for the purpose of giving full force and effect to these rules and may, from time
to time, add to, vary, or amend any form so prescribed.
CORRESPONDENCE TO BE ADDRESSED TO THE SECRETARY
65. All correspondence in relation to the business of the Society shall be addressed
to the Secretary, St. Paul’s Garda Medical Aid Society. Correspondence may be given
to any member personally or may be sent to any member at his registered address or email address. Any
correspondence sent by post or email shall be deemed to have been delivered.
66. In these rules, unless there be something in the subject or context inconsistent
(a) The expression “the Force” means Garda Siochana
(b) “Writing” includes typewriting, printing, lithography and any other mode of
representing or reproducing words or figures in a visible form.
(c) Words importing the singular number include also the plural and words importing
the plural number include also the singular.
(d) Words importing the masculine gender include also the feminine gender.
(e) The “Society” shall mean Cumann Naoimh Pol Liaigh-Chonganta An Gharda (St. Paul’s
Garda Medical Aid Society).
(f) The “Committee” shall mean the Committee of the Society constituted in accordance
with these rules.
(g) “member” shall have the meaning defined in Rule 2.
(h) The expression “the Commissioner” means the Commissioner of the Garda Siochana.
(j) “The Act” shall mean the Friendly Societies Act, 1896.
(k) The expression “dependant” means the wife/husband of the member, or at the election
of the member, the partner of the member, children of the member including adopted or fostered
children and the children of the spouse or partner of the member provided the spouse or partner
are on cover with the Society, living with and financially
supported by the member up to twenty nine years of age.
(l) The expression “partner” means any person who is nominated by the member in writing
and who is living as the husband or wife of the member and in the same household.